Naming opportunities provide the Library with occasion to recognize exceptional contributions to the Library and the community. Consideration of a naming opportunity will be left to the discretion of the Board of Trustees.
This policy encompasses opportunities for the naming of:
- buildings and definable portions of buildings, (collectively termed “facilities”) and
- endowed funds for programs, lecture series, collections, and similar activities (collectively termed “programs”), as well as named endowment funds within the general endowment or for the upkeep and improvement of the facilities or programs of the Library.
An agreement between the Library and a donor shall be prepared in writing by the Library President and approved by the Board of Trustees to memorialize the conditions associated with the donation. Any naming opportunity gift which the donor requests to run over a period of years during the lifetime of the donor, shall be secured by an agreement. All such naming opportunities are subject to approval by the Board of Trustees.
Unless otherwise stated by the Board of Trustees, the naming of facilities or any portions of a facility for individuals, families or nonprofit foundations shall be determined by mutual agreement between the Library and the donor. The naming of facilities or a portion of a facility for corporate benefactors, when authorized by the Board of Trustees, shall have a set number of years to the naming, to be determined on a case-by-case basis and noted in the signed gift agreement. If a name is associated with a program, it shall be designated for a specified period of time. Naming associated with a particular facility or space shall not preclude further naming of a subdivision within the facility or space.
In the event a building or facility is completely replaced with new construction, not due to a natural disaster, or its purpose is drastically altered through remodeling, the Board of Trustees reserves the right to add to, or alter, the naming opportunities of the new facility. In such a case, the original naming recognition shall be suitably commemorated in the new facility, e.g., by a plaque placed in a prominent location. When a facility or portion of a facility is proposed for renaming, the Library shall make all reasonable efforts to inform in advance the original donors or honorees and their immediate family members.
If at any time following the approval of a naming, circumstances change substantially so that the continued use of the name may compromise the public trust, such as actions by the donor or activity which are inconsistent with the Library’s mission or ethical standards, the Board of Trustees reserves the right to remove a name from any and all named facilities, programs, or named funds, and offer the return of any unspent funds remaining in the account.
Facilities for Potential Naming:
- Main Library Auditorium
- Main Library New Materials Room
- Main Library Children’s Room
- Main Library Teen Room
- Main Library Lower Level Program Room (children’s)
- Main Library Board Room
- Main Library Computer Classroom
- Harry Bennett Branch Auditorium
- Weed Memorial & Hollander Branch Community Room
- Weed Memorial & Hollander Branch Fireplace Room